Meeting Minutes Generator
Record what a meeting decided while it is still fresh. Enter who attended, what was discussed and decided under each item, and the actions with an owner and a due date. The generator formats clean minutes that you can copy into an email, download as a PDF or print, and reminds you when an action has no owner or deadline.
- Runs in your browser
- No sign-up
- Free to use
How to use Meeting Minutes Generator
- Enter the meeting title, date, chair and who was present.
- Add each item discussed with a short summary and any decision.
- List the action items with owner and due date.
- Copy the minutes into an email, or download the PDF.
Meeting Minutes Generator features
Standard format
Header, attendance, numbered items with decisions, action items, next meeting.
Decisions stand out
Each decision is on its own labelled line.
Action items
Task, owner and due date, formatted as a checklist-style list.
Completeness hints
Notes actions without an owner or a date.
PDF, print, copy
Headings are bold in the PDF; the text is editable before export.
Private
Minutes often contain confidential matters; nothing leaves your browser.
When to use Meeting Minutes Generator
- Sending a summary after a team or project meeting.
- Recording decisions of a committee or board.
- Documenting a client meeting and the agreed next steps.
- Keeping an action log from recurring meetings.
Meeting Minutes Generator FAQ
What are meeting minutes?
The written record of a meeting: who attended, what was discussed, what was decided, and who will do what by when. They are not a transcript.
How detailed should minutes be?
Record outcomes, not conversation. For each item, a sentence or two on the main points and the decision is enough. Formal bodies may also record motions, who proposed them and the vote.
When should minutes be sent?
Within 24 hours, while people remember the meeting and can correct errors, and before the first actions are due.
Who should take the minutes?
Someone who is not chairing, agreed at the start. In small teams the role often rotates.
Do minutes have legal standing?
For company boards, associations and public bodies, minutes can be legal records with required contents and approval procedures. Check the rules that apply to your organisation; this tool provides a general format only.
Are my minutes stored?
No. They are composed in your browser and are not transmitted or saved on a server.
Minutes turn talk into commitments
A meeting produces two things of value: decisions and actions. Unless they are written down and shared, both fade within days, and the next meeting begins by rediscovering what the last one agreed. Minutes are the simple cure. They give everyone, including those who were absent, the same account of what was decided and who is doing what.
Good minutes are short. They are organised by agenda item, and for each they record the essence of the discussion, the decision reached, and any action that follows. They do not attribute every remark or reproduce the debate. A reader should be able to find out in a minute what the meeting concluded.
The action list is the part people use. Each action needs three things: a clear task, a single named owner and a date. “Look into pricing” with no owner will not happen; “Karim to send revised pricing by Friday” will. Reviewing the previous meeting’s actions at the start of the next one closes the loop and makes the minutes a working tool instead of an archive.
Write the minutes during the meeting or immediately after, and send them the same day. Ask for corrections by a certain time, then treat them as agreed. For formal bodies, follow the required form: record who was present and whether a quorum existed, the exact wording of resolutions, and have the minutes approved at the following meeting.